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Board position descriptions

Here is a list of our board positions, typical tasks, and expected time commitments.

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Officer positions

2 year terms

Expected time commitment: 6 - 10 hours per month

President

  • Run the monthly Board Meetings and the General Member Meetings

  • General planning and supervision of all PFO activities

  • Serves as the official contact, communicator, and representative of the PFO

  • Works with all other PFO officers and leaders to connect families, the school, and the community to support student success

  • Designated check-signer

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Executive Vice President

  • Work with the President in completing all executive functions of the PFO

  • General planning and supervision of all PFO activities

  • Designated check-signer

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Treasurer 

  • Work with the President in completing all executive functions of the PFO

  • Maintains permanent records to track unit funds and financial transactions

  • Prepares reports for the monthly board meetings and an annual financial report/budget.

  • General planning and supervision of all PFO activities

  • Designated check-signer

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Secretary

  • Take minutes at all Board meetings for distribution to Board

  • Maintain membership roles and other official documents of the PFO

  • General planning and supervision of all PFO activities

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Board member

Expected time commitment: 2 - 4 hours per month

  • Attend monthly Board Meetings to help set PFO policy and coordinate PFO’s activities

  • As available, assist at PFO Events

  • Assist on CommUNITY Carnival night

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Additional board positions

Expected time commitment: 2 - 4 hours beyond board commitment

Director of Sponsorship

  • Recruit local businesses to sponsor the PFO by providing funds and/or goods and services

  • Maintain sponsor contact database

  • Ensure sponsors receive all benefits of sponsorship

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IT Coordinator/Webmaster

  • Administration of Google Drive ensuring all parties have appropriate access to documents
    (including helping facilitate electronic archiving of key documents)

  • Implement/Maintain functionality of website (things like information-collecting forms, online
    payments, other website design things that rise above the level of a Social Media Coordinator)

  • Other IT-related tasks

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Volunteer Coordinator

  • Solicit volunteers for PFO events

  • Create online volunteer shifts for various PFO events

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Room parent coordinator

Possibly 2 positions (lower and upper grades)

  • Communicate with Room Parents on PFO events

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CommUNITY Carnival Chair (November - April)

  • Planning and Coordination of CommUNITY Carnival in April (increased time commitment in
    March/April)

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Other positions

These may or may not be board members.

Expected time commitment: 1 - 3 hours per month

Hospitality

  • Maintain and organize paper goods supplies for PFO events

  • Purchase supplies for PFO events (to include food & decorations)

  • Work with other committee officers/chairs and offer support during events

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Communications Folder Coordinator

  • Make photocopies of PFO flyers for the entire school and distribute to teacher’s boxes

  • Maintain/monitor paper supply for PFO and when needed place order with School Secretary

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Historian

  • Take pictures during PFO events and forward to Social Media Coordinator

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Marketing Coordinator

  • Update the flyers hanging on bulletin boards and at school entrances as required.

  • Make necessary flyers/banners for PFO events.

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Social Media Coordinator

  • Update Facebook, create PFO events.

  • Update website as needed.

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Art Docent Coordinator​

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Graphic Artist Coordinator

  • Make posters for PFO events

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Box Top Coordinator

  • Create contests/competitions for classrooms

  • Create flyers for collection

  • Submit/Count Box Tops

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Safe Routes Coordinator

  • Work with school personnel to plan events promoting safe transportation to school

  • Plan budget for use of Safe Routes grant funds

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Dinner Night Out Coordinator

  • Book Dinner Nights Out with local businesses

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Short-term Positions

These may or may not be board members.

Expected time commitment: Varies

Trunk or treat coordinator (August - October)

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Event with Santa Coordinator (October - December)​

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Family Dance Coordinator (February, June)​

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Movie Night Coordinator (August, May)​

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Take Your Family to School Coordinator​

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Membership Chair

  • Runs membership drive July-September

  • Records all memberships and update roster

  • Distributes membership rewards

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Teacher Appreciation Coordinator

  • Work with volunteer team and room representatives to coordinate Teacher Appreciation Week
    events in May.

  • Recognize the teachers and staff with a festive card on their birthday.

  • Organize 2-3 lunches/breakfasts for teachers and staff during the school year.

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