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Board position descriptions

Here is a list of our board positions, typical tasks, and expected time commitments.

Officer positions

2 year terms

Expected time commitment: 6 - 10 hours per month

President

Preside over all meetings including both General Member and Executive Board Meetings.
Supervise the affairs of the PFO, and appoint committees when needed.
Oversee all books, reports, and certificates are properly kept and filed.
Bring all contracts to the PFO Board for approval.
Bring all newsletter, fliers, and notices from the PFO to the Principal for approval prior to distribution.
Designated check-signer

Executive Vice President

Serve as Primary aide to the President.
Become Acting President if the current President is absent by taking on necessary President roles.
Designated check-signer

Treasurer

Receive and supervise the funds and investments of the PFO and make them available when needed.
Prepare and distribute budget reports at appropriate meetings.
Deposit all money, pay all bills, and obtain needed signatures for checks.
Designated check-signer

Secretary

Keep minutes and record of the PFO and prepare/manage the list of unfinished business.
Be official custodian of records for the PFO.
Bring all contracts to the PFO Board for approval.

Board Member

Expected time commitment: 2 - 4 hours per month

Attend monthly Board Meetings to help set PFO policy and coordinate PFO’s activities
Assist at PFO Events

Additional Board Positions

Expected time commitment: 2 - 4 hours beyond board commitment

Director of Sponsorship

Recruit and maintain contact with all sponsors of the PFO and ensure all sponsors receive the appropriate benefits of their sponsorship.
Design sponsorship banners, order, and hang them for display at school.
Ensure all sponsors have space during school events when applicable.

Director of Communications

Maintain PFO Website, Communication Tool, and Facebook page by posting events, information, fliers, photos, etc.
Assist in creation and virtual distribution of fliers, forms, newsletters, etc.

Director of Membership

Update and track all members and ensure all benefits are received.
Create and disseminate PFO Member Newsletter, events, and notices to all PFO Members.
Assist in recruiting PFO Members, Board Members, and volunteers.

Classroom Parent Coordinator

Communicates, organizes, and solicits room parent volunteers for classrooms as well as PFO events when applicable.
Conducts monthly meetings with room parents.
Collaborates with the school secretary to ensure copies of PFO fliers are made and distributed.

Dinner Night Out Coordinator (Vacant)

Book Dinner Night Out with local businesses, and coordinate food trucks for school events.
Update PFO Calendar with dates and times of DNO events.

Art Docent Coordinator

Create, organize, and conduct art events for the school year.
Recruit other art teachers, businesses, and/or docents to help with events and supplies.

Teacher Appreciation Coordinator (Vacant)

Coordinate monthly teacher appreciation events/gifts and plan Teacher Appreciation Week events in conjunction with the Classroom Parent Coordinator.
Work with Teacher Liaison and Classroom Parent Coordinator to identify ways PFO can help teachers.

Safe Routes Coordinator (Vacant)

Work with school to plan events promoting safe transportation to school, and plan use of Safe Routes grant.
Coordinate ActiveMe in collaboration with the school Principal.

Events Coordinator

Plan and coordinate approved PFO events and maintain a calendar of the events for the PFO and office.
Conduct event planning meetings, and act as lead of events.
Coordinate and delegate activities for volunteers.

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