Board position descriptions
Here is a list of our board positions, typical tasks, and expected time commitments.
Officer positions
2 year terms
Expected time commitment: 6 - 10 hours per month
President
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Run the monthly Board Meetings and the General Member Meetings
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General planning and supervision of all PFO activities
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Serves as the official contact, communicator, and representative of the PFO
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Works with all other PFO officers and leaders to connect families, the school, and the community to support student success
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Designated check-signer
Executive Vice President
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Work with the President in completing all executive functions of the PFO
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General planning and supervision of all PFO activities
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Designated check-signer
Treasurer
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Work with the President in completing all executive functions of the PFO
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Maintains permanent records to track unit funds and financial transactions
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Prepares reports for the monthly board meetings and an annual financial report/budget.
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General planning and supervision of all PFO activities
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Designated check-signer
Secretary
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Take minutes at all Board meetings for distribution to Board
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Maintain membership roles and other official documents of the PFO
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General planning and supervision of all PFO activities
Board member
Expected time commitment: 2 - 4 hours per month
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Attend monthly Board Meetings to help set PFO policy and coordinate PFO’s activities
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As available, assist at PFO Events
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Assist on CommUNITY Carnival night
Additional board positions
Expected time commitment: 2 - 4 hours beyond board commitment
Director of Sponsorship
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Recruit local businesses to sponsor the PFO by providing funds and/or goods and services
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Maintain sponsor contact database
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Ensure sponsors receive all benefits of sponsorship
IT Coordinator/Webmaster
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Administration of Google Drive ensuring all parties have appropriate access to documents
(including helping facilitate electronic archiving of key documents) -
Implement/Maintain functionality of website (things like information-collecting forms, online
payments, other website design things that rise above the level of a Social Media Coordinator) -
Other IT-related tasks
Volunteer Coordinator
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Solicit volunteers for PFO events
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Create online volunteer shifts for various PFO events
Room parent coordinator
Possibly 2 positions (lower and upper grades)
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Communicate with Room Parents on PFO events
CommUNITY Carnival Chair (November - April)
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Planning and Coordination of CommUNITY Carnival in April (increased time commitment in
March/April)
Other positions
These may or may not be board members.
Expected time commitment: 1 - 3 hours per month
Hospitality
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Maintain and organize paper goods supplies for PFO events
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Purchase supplies for PFO events (to include food & decorations)
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Work with other committee officers/chairs and offer support during events
Communications Folder Coordinator
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Make photocopies of PFO flyers for the entire school and distribute to teacher’s boxes
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Maintain/monitor paper supply for PFO and when needed place order with School Secretary
Historian
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Take pictures during PFO events and forward to Social Media Coordinator
Marketing Coordinator
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Update the flyers hanging on bulletin boards and at school entrances as required.
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Make necessary flyers/banners for PFO events.
Social Media Coordinator
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Update Facebook, create PFO events.
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Update website as needed.
Art Docent Coordinator
Graphic Artist Coordinator
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Make posters for PFO events
Box Top Coordinator
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Create contests/competitions for classrooms
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Create flyers for collection
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Submit/Count Box Tops
Safe Routes Coordinator
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Work with school personnel to plan events promoting safe transportation to school
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Plan budget for use of Safe Routes grant funds
Dinner Night Out Coordinator
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Book Dinner Nights Out with local businesses
Short-term Positions
These may or may not be board members.
Expected time commitment: Varies
Trunk or treat coordinator (August - October)
Event with Santa Coordinator (October - December)
Family Dance Coordinator (February, June)
Movie Night Coordinator (August, May)
Take Your Family to School Coordinator
Membership Chair
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Runs membership drive July-September
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Records all memberships and update roster
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Distributes membership rewards
Teacher Appreciation Coordinator
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Work with volunteer team and room representatives to coordinate Teacher Appreciation Week
events in May. -
Recognize the teachers and staff with a festive card on their birthday.
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Organize 2-3 lunches/breakfasts for teachers and staff during the school year.