Board position descriptions
Here is a list of our board positions, typical tasks, and expected time commitments.
Officer positions
1 year terms
Expected time commitment: 6 - 10 hours per month
President
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Preside over all meetings including both General Member and Executive Board Meetings.
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Supervise the affairs of the PFO, and appoint committees when needed.
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Oversee all books, reports, and certificates are properly kept and filed.
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Bring all contracts to the PFO Board for approval.
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Bring all newsletter, fliers, and notices from the PFO to the Principal for approval prior to distribution.
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Designated check-signer
Executive Vice President
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Serve as Primary aide to the President.
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Become Acting President if the current President is absent by taking on necessary President roles.
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Designated check-signer
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Updates and Maintains PFO website
Treasurer
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Receive and supervise the funds and investments of the PFO and make them available when needed.
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Prepare and distribute budget reports at appropriate meetings.
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Deposit all money, pay all bills, and obtain needed signatures for checks.
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Designated check-signer
Secretary
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Keep minutes and record of the PFO and prepare/manage the list of unfinished business.
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Be official custodian of records for the PFO.
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Bring all contracts to the PFO Board for approval.
Board Members
Expected time commitment: 2 - 4 hours per month
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Attend monthly Board Meetings to help set PFO policy and coordinate PFO’s activities
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Assist at PFO Events
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1 year terms
Director of Sponsorship
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Recruit and maintain contact with all sponsors of the PFO and ensure all sponsors receive the appropriate benefits of their sponsorship.
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Design sponsorship banners, order, and hang them for display at school.
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Ensure all sponsors have space during school events when applicable.
Director of Communications
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Maitains Communication Tools such as Instagram and Facebook page by posting events, information, fliers, photos, etc.
Director of Membership
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Update and track all members and ensure all benefits are received.
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Create and disseminate PFO Member Newsletter, events, and notices to all PFO Members.
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Assist in recruiting PFO Members, Board Members, and volunteers.
Classroom Coordinator
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Communicates, organizes, and solicits room parent volunteers for classrooms as well as PFO events when applicable.
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Collaborates with Student Leadership
Dinner Night Out Coordinator
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Book Dinner Night Out with local businesses, and coordinate food trucks for school events.
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Update PFO Calendar with dates and times of DNO events.
Art Docent Coordinator
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Create, organize, and conduct art events for the school year.
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Recruit other art teachers, businesses, and/or docents to help with events and supplies.
Teacher Appreciation Coordinator
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Coordinate monthly teacher appreciation events/gifts and plan Teacher Appreciation Week events in conjunction with the Classroom Parent Coordinator.
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Work with Teacher Liaison and Classroom Parent Coordinator to identify ways PFO can help teachers.
Safe Routes Coordinator
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Work with school to plan events promoting safe transportation to school, and plan use of Safe Routes grant.
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Coordinate ActiveMe in collaboration with the school Principal.
Pumpkin Palooza Event Coordinator
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Plan, coordinate and execute Pumkpin Palooza Event
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Conduct event planning meetings, and act as lead of events.
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Coordinate and delegate activities for volunteers.
Fun Run Event Coordinator
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Plan, coordinate and execute Fun Run Event
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Conduct event planning meetings, and act as lead of events.
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Coordinate and delegate activities for volunteers.
Multi-Cultural Event Coordinator
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Plan, coordinate and execute MultiCultural Event
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Conduct event planning meetings, and act as lead of events.
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Coordinate and delegate activities for volunteers.
Small Events Coordinator
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Plan, coordinate and execute small events approved by PFO ( Christmas event, skating event, etc.)
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Conduct event planning meetings, and act as lead of events.
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Coordinate and delegate activities for volunteers.